Free Consultation

+1 (860) 880-1106

Update QuickBooks Desktop To
The Latest Release

QuickBooks Desktop needs the latest update for stability, security, and functionality. To protect your financial data, QuickBooks updates contain bug repairs, feature additions, and compliance updates. We’ll lead you through upgrading QuickBooks Desktop to the current version in this detailed tutorial. We’ll discuss checking for updates, downloading and installing them, and fixing typical update difficulties.

Why Update QuickBooks Desktop?

For various reasons, updating QuickBooks Desktop improves your accounting software’s health and performance. This article discusses five reasons to update QuickBooks Desktop regularly.

  1. Bug Fixes and Software Stability: QuickBooks Desktop upgrades regularly resolve bugs and problems from prior versions. These faults vary from minor annoyances to significant flaws compromising program stability and operation. Updating your software ensures seamless operation and eliminates defects, making financial data management more dependable.
  2. Enhanced Features and Functionality: QuickBooks developers constantly enhance and add new features to the program. Updates provide productivity-boosting features, simplified processes, and user-friendly enhancements to save time and simplify accounting. Staying current gives you access to these improvements, making your job more efficient.
  3. Compliance Updates: Tax laws, payroll standards, and financial reporting requirements evolve. QuickBooks Desktop upgrades help you comply with new laws and regulations. It’s essential to update your software to avoid fines and financial record problems.
  4. Security Enhancements: In the face of rising cyber threats, security is a significant issue. QuickBooks upgrades typically contain security fixes and changes to secure your financial data. Not updating your software exposes it to security dangers that may lead to data breaches, identity theft, and financial loss.
  5. Enhanced Performance: QuickBooks Desktop updates enhance efficiency and responsiveness. Software updates usually speed up performance, particularly useful for more enormous data volumes. By updating your software, your user experience will improve.

QuickBooks Desktop updates are essential maintenance. It keeps your software reliable, efficient, and safe while adding new features and compliance updates. Keep up with upgrades to ensure your financial management operations’ long-term success.

How to Update QuickBooks Desktop

QuickBooks Desktop must be updated to work efficiently, stay safe, and have the newest features and advancements. This article will help you update QuickBooks Desktop to keep your financial information current.

Step 1: Backup Your Company File

Before you start the update process, it’s imperative to create a backup of your company file. This precautionary step helps prevent any data loss or corruption during the update. Here’s how to create a backup:

  1. Open QuickBooks Desktop: Launch QuickBooks Desktop on your computer.
  2. Go to the “File” Menu: Click on the “File” menu in the upper-left corner of the software.
  3. Select “Back Up Company”: In the “File” menu, select “Back Up Company” to access the backup options.
  4. Choose “Create Local Backup”: Click “Create Local Backup” to initiate the local backup process. This will create a backup file on your computer’s hard drive.
  5. Follow the On-screen Prompts: QuickBooks will guide you through the backup process. You can choose the location where you want to save the backup file. Make sure to select a safe and easily accessible location.
  6. Complete the Backup: Once you’ve selected the backup location and configured any backup preferences, click “Next” and “Save it now.” QuickBooks will create a backup of your company file.

Step 2: Check for Updates

QuickBooks Desktop has an automatic update feature that checks for updates each time you open the software. However, you can manually check for updates to ensure you use the latest version. Here’s how to do it:

  1. Open QuickBooks Desktop: Launch QuickBooks Desktop on your computer.
  2. Navigate to the “Help” Menu: Click on the “Help” menu in the top menu bar of QuickBooks.
  3. Select “Update QuickBooks Desktop.” In the “Help” menu, select “Update QuickBooks Desktop.” This will open the QuickBooks Desktop Update Service window.

Step 3: Install the Update

If there is an available update, QuickBooks Desktop will prompt you to install it. Follow these steps to install the update:

  1. Click “Update Now”: In the QuickBooks Desktop Update Service window, click the “Update Now” button. QuickBooks will begin the process of downloading the update. You will see a message indicating the download progress.
  2. Install the Update: After downloading, click the “Install Now” button. QuickBooks Desktop will close automatically and begin the installation process.
  3. Completion of Installation: Once the installation is finished, QuickBooks Desktop will reopen.

Step 4: Verify the Update

After the update is installed, it’s essential to verify that it was successful. To check the version and release of QuickBooks Desktop, follow these steps:

  1. Open QuickBooks Desktop: Launch QuickBooks Desktop.
  2. Access Product Information: Press the “F2” key on your keyboard. This will open the Product Information window.
  3. Check Current Version and Release: In the Product Information window, review the “Current Version” and “Latest Release” sections. Ensure that they match the most recent version and release available.

Common Issues and Troubleshooting

QuickBooks Desktop updates are usually straightforward. However, typical difficulties and glitches may disturb the process. Understanding and fixing these problems is crucial for a smooth upgrade. This article covers typical issues and their solutions.

  1. Update Errors:

Update errors can occur for various reasons, such as network issues, file corruption, or conflicting software. Here’s how to troubleshoot update errors:

  • Run QuickBooks as an Administrator: Ensure you are logged in as an Administrator on your computer. Right-click the QuickBooks Desktop icon and select “Run as administrator” to run it with elevated privileges.
  • Disable Antivirus Software: Temporarily disable your antivirus or security software as it may block the update process. Be sure to re-enable it after the update.
  • Check Internet Connection: Verify your internet connection is stable and working correctly. A poor or intermittent connection can lead to update failures.
  • Restart Your Computer: Sometimes, a simple system reboot can resolve update issues. Restart your computer and attempt the update again.
  1. Slow or Failed Downloads:

If the update download is slow or fails, consider these solutions:

  • Use a Wired Connection: A wired (Ethernet) connection is typically more stable than Wi-Fi. Connect your computer to the internet via an Ethernet cable to improve the download speed.
  • Download During Non-Peak Hours: Download updates during off-peak hours to reduce congestion on the update servers, which can result in faster download speeds.
  • Clear Cache and Temporary Files: Clear your web browser’s cache and temporary files. These files can accumulate over time and affect download speed.
  1. Installation Problems:

If the update fails to install or doesn’t complete, follow these steps:

  • Reboot Your Computer: Sometimes, lingering processes or conflicting software can hinder the installation. Reboot your computer and attempt the installation again.
  • Close Background Applications: Ensure no other applications run in the background during the installation. Close any unnecessary programs to free up system resources.
  • Temporarily Disable Antivirus/Firewall: Unlike the download process, temporarily turning off your antivirus or firewall software during installation can prevent conflicts.
  • Run the QuickBooks Install Diagnostic Tool: Intuit offers a QuickBooks Install Diagnostic Tool that can automatically identify and resolve installation issues. You can download this tool from the Intuit website and follow the instructions.
  1. Compatibility Issues:

Compatibility problems can arise when your computer’s specifications need to meet the system requirements for the latest QuickBooks Desktop version. To address compatibility issues:

  • Check System Requirements: Ensure that your computer meets the minimum system requirements for the version of QuickBooks Desktop you are trying to install. You can find these requirements on the Intuit website.
  • Consider Hardware Upgrades: If your computer falls short of the requirements, consider upgrading your hardware to accommodate the latest version of QuickBooks Desktop.
  • Install an Older Version: If your hardware cannot meet the system requirements for the latest version, you might need to install an older version of QuickBooks Desktop that is compatible with your system.
  1. Missing Updates:

If QuickBooks Desktop does not prompt you to install an update, you can manually download and install it from the QuickBooks support website. To do this:

  • Visit the QuickBooks Support Website: Go to the QuickBooks support website and navigate to the downloads section.
  • Select Your Product: Choose your QuickBooks Desktop product and version.
  • Download the Update: Locate the update you want to install and click the download link. Follow the on-screen instructions to install the update.

You may solve most QuickBooks Desktop update difficulties by resolving these typical issues and following the troubleshooting methods. Maintaining the stability, security, and effectiveness of your accounting system requires updating your software, making troubleshooting valuable.

Scheduled Automatic Updates

Scheduled automatic updates in QuickBooks Desktop offer a convenient way to keep your accounting software up to date without manual intervention. By enabling this feature, you ensure that your software receives the latest releases, feature enhancements, and security updates automatically, reducing the risk of using outdated software. Here’s how to set up scheduled automatic updates:

  1. Access the “Help” Menu: Open QuickBooks Desktop and go to the “Help” menu in the top menu bar.
  2. Select “Update QuickBooks Desktop:” In the “Help” menu, click on “Update QuickBooks Desktop.” This will open the QuickBooks Desktop Update Service window.
  3. Access the “Options” Tab: In the QuickBooks Desktop Update Service window, click the “Options” tab.
  4. Choose Update Frequency: Select the frequency you want updates to occur. You have three options:
  • Daily:QuickBooks will check for updates every day.
  • Weekly:QuickBooks will check for updates once a week.
  • Monthly:QuickBooks will check for updates once a month.
  1. Set Update Time: Choose a specific time for updates to be performed. It’s a good practice to select a time when you are not actively using QuickBooks Desktop to avoid any interruptions during your work.
  2. Save Settings: After selecting the update frequency and time, click “Close” to save your scheduled automatic update settings.

Enabling scheduled automatic updates offers several advantages:

  • Convenience: Once set up, you can skip manually checking for updates or initiating the installation process. QuickBooks will handle it automatically, ensuring your software is always current.
  • Timely Updates: Scheduled updates help you stay updated with the latest software releases, bug fixes, feature enhancements, and security patches as soon as they become available.
  • Enhanced Security: Keeping your software current is crucial for maintaining the security of your financial data. Automatic updates help ensure that your software is equipped with the latest security improvements to protect your sensitive information.
  • Efficiency: With scheduled automatic updates, you can focus on your core accounting tasks without worrying about software maintenance, making your workflow more efficient.

You should enable scheduled automatic updates when your computer is connected to the internet. QuickBooks Desktop needs an active internet connection to download and install updates automatically. You can also check your update settings or adjust the frequency and time if your work schedule or preferences change.


Businesses and individuals using QuickBooks Desktop must update to the current version. It protects your financial data and gives you the newest features and upgrades. Following this method, you can update QuickBooks Desktop and fix frequent difficulties. Enable scheduled automatic updates to simplify software upgrades and save effort.